Never Chase Medical Records Again
Full-time, US-experienced virtual legal staff who own the records queue, the lien follow-ups and the intake calls — on your case system, under your supervision. Starting at $12/hour.
Lawyers - You're 50% There!
30 minutes. Real candidates, real rates, a real start date.
A US Staffing Platform Built Only for Law Firms.
You Interview The Actual Person. Before You Commit.
Law Firm Experience:
Skills:
Law Firm Experience:
Skills:
Law Firm Experience:
Skills:
Law Firm Experience:
Skills:
Law Firm Experience:
Skills:
Your Most Expensive Hour Is The One Your Paralegal Spends On Hold With An Adjuster.
Providers don't call back. Nobody owns the follow-up. The file sits at 60 days with no bills in.
Demand goes out late, or goes out thin. Either way the number comes back lower.
Settlement is agreed and disbursement stalls for weeks on reductions that should have started at month two.
The signed-case lead came in while you were in a hearing. By Monday they retained the firm that answered.
What Your Virtual Legal Staff Takes Off Your Desk
Full-time, dedicated to your firm — not a shared pool and not a per-task freelancer. They log into your case system and work your queue.
Screen leads, collect initial information, explain next steps, and follow up on missing paperwork or signatures.
Contact providers, request bills and reports, organize documents, and follow up regularly to avoid delays.
Call or message clients with updates, manage appointment reminders, and keep communication professional and consistent.
Scan, organize, and maintain documents and medical records, ensuring files are labeled and accessible.
Enter contact details, treatment summaries, and case notes to keep your data organized and searchable across your platform.
Open the reduction conversation early, track every lienholder, and keep disbursement off the critical path.
Three Steps. No Job Post, No Recruiter, No 6-Week Search.
One short form. Tell us your practice area, your case system, and the tasks eating your week.
Interview pre-vetted, US-experienced candidates from our talent pool. Free to interview. No commitment.
Your virtual legal staff logs into your systems, follows your SOPs, and starts clearing the queue.
Fixed Pricing. Published Rates. Cancel Anytime.
- Trained by U.S.-based attorneys
- Advanced software proficiency
- Specialized practice areas
- Flexibility to cancel anytime
- Qualify and sign up new clients
- Follow up with old leads to convert them
- Draft and manage retainer agreements
- Gather and organize case documentation
- Follow up missing or incomplete records
- Verify document authenticity
- Negotiate lien reductions
- Handle lien documents and disputes
- Track compliance and legal updates
- Collect documents & retrieve medical records
- Open insurance claims and track case status
- Oversee entire case progression
- Craft detailed demand letters
- Create effective legal demands
- Construct strong arguments for settlements
- Answer calls and book client meetings
- Manage emails and calendars
- Input and organize documents in CRM
- Record & reconcile all financial transactions
- Manage billing and collections
- Prepare tax documentation and reports
- Assemble exhibits, witness files, & trial binders
- Schedule court hearings & manage case files
- Conduct legal research and support trial prep
- Manage client retention
- Create content across platforms
- Firm's reputation management
- Draft motions, pleadings, and legal briefs
- Handle discovery and e-filing tasks
- Conduct detailed legal research
All figures in $ USD. Rates shown are full-time, English-speaking staff; bilingual English/Spanish rates are listed on each role card.
Shortlist in 48 hours. Working Your Files in Under 3 Days.
30 minutes. We map the tasks you want off your desk and the software your firm runs on.
Pre-vetted, US-experienced candidates matched to your practice area — with their real work history.
You interview. Free. No commitment. You pick the person, not an account manager.
Onboarded into your case system, trained on your SOPs, supervised by you.
Most Virtual Staff Fail For One Reason — and It's Almost Never The Staff.
They get dropped into a firm with no onboarding, no manager and no feedback loop. That's the part Legal Soft owns.
Contracts, payroll, compliance and time tracking sit with Legal Soft. You never run a second payroll.
Your staff member gets ongoing coaching and QA against your standards — not just a placement and a handshake.
If someone isn't working out, we replace them. You don't restart a hiring process.
One named person on our side who owns your account and your escalations.
“I had nothing but exceptional service and results with Legal Soft, allowing me to get my firm up and running and flourish in a very saturated world of personal injury.”
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“Legal Soft has been able to provide virtual assistance to help our intake group, and they’ve done an excellent job. The intake specialists they provided show up on time and achieve their goals.”
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“Their virtual assistants have been amazing. They’re very much on top of everything and very familiar with the whole personal injury field.”
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“We’ve now been able to find qualified employees from all over the world. I’ve been extremely delighted and pleased with the slates of candidates.”
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“Legal Soft has been fantastic. They’re on it, they follow up with you, they take the feedback, and they get it done super, super quick.”
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“Legal Soft has been a tremendous partner and ally that I would suggest and recommend to anybody looking to scale their business.”
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“Legal Soft has been nothing but amazing. They’ve really taken my firm and my business to the next level.”
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“I would highly recommend Legal Soft to anyone who’s trying to grow their law firm.”
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“Legal Soft speaks volumes about you caring for the success of our practice. I’m sure if you do it for us, you do it for everybody.”
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“Legal Soft as a whole provides value to law firms and lawyers, so big shout out to them. We do have cases rolling in now basically on a daily basis.”
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“Legal Soft has given me a solid game plan for growing my practice and my business in a way that I really didn’t think was possible in a niche that I was in.”
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“Legal Soft has been an amazing partner for me. My engagement was simply for virtual staffing to support a new lead intake process, and over that time, it has helped me in scaling my firm.”
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“Looking forward to suggestions of growing my practice and developing my business. I really appreciate the time with Legal Soft.”
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“Legal Soft is always there for you. We highly recommend their company. You won’t go wrong with them.”
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“I recently opened my own firm, and a friend of mine recommended me to Hamid Kohan. It was only a month ago, and ever since, everything has been exceptional.”
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“Thank you, Hamid and the Legal Soft team, for all of their help from the inception of my firm up until now. They've helped me with my staffing needs, so I'm very grateful to their whole team.”
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“As a personal injury attorney with a high caseload, it's important we streamline most of our operations, and that's where the Legal Soft team has come in and helped us.”
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“I want to share with you my views on virtual staff. I would say that it can be an absolute game changer for your law firm, where you can use it for different roles.”
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“I’m not letting go of their team, and I’ll make them part of my team for many, many years to come. Highly recommend it.”
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“Since 2019, Legal Soft has been a tremendous resource. They made sure I had enough clientele to sustain me. They also did a wonderful job of partnering me with other law firms.”
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The Questions Attorneys Actually Ask
You do. Your virtual legal staff member works inside your case system, follows your SOPs, and reports to whoever you name at your firm. Legal Soft handles employment, payroll, coaching and replacement — the legal work stays under your supervision.
Candidates are pre-vetted for US law firm experience and matched to practice area. PI candidates come in already familiar with records requests, treatment logs, lien follow-up and demand support.
Filevine, Clio, Neos, Litify, CASEpeer, MyCase, Lawmatics, SmartAdvocate, Assembly and QuickBooks are all standard. If you run something else, we train on it during onboarding.
Staff work under confidentiality agreements and HIPAA-aware protocols, on your systems and your access controls. Legal Soft maintains a HIPAA compliance program — your demo covers the specifics for your firm.
Your hours. Staff are aligned to your firm's preferred time zone, so intake calls and provider follow-ups happen during the business day that matters — yours.
You interview candidates free and with no commitment before you decide. After placement, if it isn't working we replace the staff member — you don't restart a hiring process.
No. Pricing is a flat monthly rate with the flexibility to cancel anytime. No recruitment fee, no benefits load, no equipment cost.
Shortlist inside 48 hours, and firms are typically working with a placed staff member in under 3 days from the demo.
Get The Records Queue Off Your Desk.
Book a 30-minute demo. See real candidates, real rates, and a start date — not a sales pitch.
Lawyers - You're 50% There!
30 minutes. Real candidates, real rates, a real start date.